KIMBERLY RYAN Current Job Vacancy: Administrative Assistant

Posting Title: ADMINISTRATIVE ASSISTANT
Location: Lagos
Type: Full time
Job Opening ID: 29
Roles and Responsibilities
-Maintain a friendly, tidy and professional front office for the organization at all times; managing visitors and enquiries from outside the organization;
-Manage the CEO’s appointment and meeting schedules;
-Assist the CEO in balancing both internal and external priorities;

-Receive and keep visitors log and inbound telephone calls;
-Receive, distribute and oversee all incoming and outbound communication including transferring calls to relevant staff and maintaining records of telephone calls;
-Manage incoming & outgoing mail, including courier service;
-Perform general clerical duties to include but not limited to: photocopying, faxing, mailing and filing;
-Ensure confidentiality of all documents passing through the CEO’s office;
-Register, report & follow up on routine IT problems;
-Basic filing & management of the office library;
-Assist the Operations Manager in ensuring the smooth running of the office and facilities.

Skill Set
-Presentable appearance;
-Strong interpersonal skills; tactful and diplomatic;
-Strong oral and written skills;
-Good multi-tasking skills;
-Planning and prioritizing skills;
-Energetic and result oriented;
-Works well under pressure;
-Ability to work on their own;
-Attention to detail;
-Willingness to learn;
-Integrity;
-Respects and maintains confidentiality of information;
-Exhibits a helpful behaviour beyond strict job requirements.

Work Experience: 3-4 years

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